How to Get More Done in Less Time

Everything in life is affected by time.


Time is a precious commodity, and with the countless responsibilities and never-ending to-do lists, it’s no wonder that many of us constantly feel overwhelmed and struggle to accomplish our goals. A lot of times also, it’s possible to spend so much time at some activities until we get to a point where we feel exhausted. Yet, our productivity level don’t appear to be good enough.


It’s important to learn how to maximize our efficiency in a way that gets the work done while also saving up our energy for other activities.


Here are 4 effective ways you can get more done in less time:

Understand and prioritize your expectation


The first step to getting more done in less time is getting clarity on what your expectations are. When you have tasks, particularly those that require collaboration with other stakeholders, it’s important to have the conversation about what is expected from you. By clarifying what’s actually needed and to what level, you can save yourself a lot of time that may have been spent during the wrong or unncessary things.

Once you’re clear on your expectations, you can then go on to prioritize your tasks and set clear goals. Start by identifying the most important tasks that align with your long-term objectives and focus your efforts on completing them first. Use tools like to-do lists or project management apps to organize your tasks and track your progress. By clearly defining your goals and prioritizing your activities, you’ll be able to stay focused on what truly matters.

Structure your workday based on your “body clock”

Ever wondered why you get some tasks done faster and easier at a particular time of day, while you find it tougher to get anything done at another period of the day?


A concept referred to as “chronotype” is the reason for this. Chronotype simply means the natural 24-hour sleep-wake cycle that we all experience. Your chronotype is the reason why your energy peaks at a particular time of the day and why you can’t seem to get anything done at a different time.


When you understand how your energy level works, you can easily structure your tasks around your energy peaks so you get a lot more done in less time.

Embrace time management techniques


Time management techniques, such as the Pomodoro Technique or time blocking, can be incredibly effective in enhancing productivity. The Pomodoro Technique involves working for 25 minutes, followed by a 5-minute break, while time blocking entails scheduling specific time slots for different tasks.

These techniques don’t guarantee that you’ll finish the work in the allotted time, however, they can enhance your focus level. Ensure that you experiment with different techniques first and then find what works best for you.

Don’t get overbooked

It’s important to learn how to say no. Often, we try to accommodate every request and end up overcommitting ourselves, spreading our time and energy thin. Learning to say no to non-essential tasks or requests that don’t align with your priorities is crucial to protect your time and focus on what truly matters.

Leaving some free time on your schedule also ensures that you allow your creativity juice flow by doing the things that you enjoy.

Getting more done in less time is not about working harder or sacrificing quality. Rather, it’s about working smarter and more efficiently. By implementing these strategies, you can unlock your productivity potential and achieve remarkable results in less time.

Remember, productivity is not about doing more; it’s about doing what matters most.